The MS Office lessons can be found on the DSBN eLearning site.
insertion point
moving the insertion point
clicking
moving around the document
scroll bars
selecting text
double click to select word
ctrl-click to select sentence
triple-click to select paragraph
use ctrl to select non-adjacent areas
selection bar (to left of words)
single-click to select line
double-click to select paragraph
triple-click to select entire document
recommend formatting after editing
formatting
fonts
case
paste formatting
highlighting
hover cursor over feature for quick-help
"old-school" menu
selection revisited
cut vs copy
cut removes original
copy leaves original
clipboard
move insertion point to paste
paste formatting
drag-and-drop
use of ctrl with drag-and-drop
"make it.....then make it pretty"
alignment
default is left
centered
justified
right
click-and-type (using double-click)
save files immediately upon creating
filename?
location
Save early save often!
word wrapping
show/hide (spaces. line feeds, tabs)
delete and backspace
undo (ctrl-z)
ruler
minimize, restore, maximize, close
scroll bars
multiple documents
view side-by-side
arrange all
synchronous scrolling
split document
showing windows (like Word and Acrobat) stacked or side-by-side
(No videos. Assignment only.)
(No videos. Assignment only.)
backstage view
blank document
recent documents
open other documents
templates
searchable (example: fax cover sheet)
can open PDF (Acrobat) files
can save templates ("save as")
page layout
margins
predetermined or custom
paper size
letter is 8.5" x 11"
vertical page alignment
columns
column-break (ctrl-shift-enter)
use "apply to" drop-down menu
can edit by dragging ruler markings
can put a line between columns
page break (ctrl-enter)
section break
allows new headers or footers
allows changing of portrait and landscape mode
can be done in "Margins" option
line numbers
hyphenation can be none, manual, or automatic
non-breaking space (ctrl-shift-space)
insert > symbol > more symbols > special characters
styles are on the Home ribbon
underutilized
used to consistently change the font and paragraph information
can be used for creating a Table of Contents (with the heading styles)
can save new styles
...which can be configured to be available in new documents
themes are on the Design ribbon
themes incorporate style sets
reminder to take care of formatting after adding content
can change the colours of a style set
can turn on Style type viewer in File > Options > Advanced (for draft or outline views only)
choosing the "Normal" style removes formatting (can also use the Clear All Formatting icon)
appear automatically at the top (header) or bottom (footer) of each page
headers and footers do not normally start on page one
can double click in the top or bottom margin to create
first page header and footer are differentiated from other headers and footers by checking the relevant option
new sections can have different headers and footers
page numbers can be inserted from the Insert ribbon
headers and footers automatically set a centre tab and right tab
Insert > Header (or Footer) > Remove to delete
there is also an option to differentiate odd and even pages
printer selection
number of copies
collation
111-222-333
123-123-123
print selection
all pages
custom
current page
selection
sections
"p1s2-p3s2" or "s2"
single- or double-sided
n pages per page
shrink to fit
docx is default:
automatically compressed
easy correct
macros not enabled by default
save as 97-2003 for compatibility with old versions
RTF for compatibility with other word processors
save as PDF (Adobe Acrobat) to save the "look" of the document
save as XPS (XML Paper Specification) to save the "look" of the document
printable from Windows built-in viewer
hint: always save the Word document (docx) even if exporting to other formats
old versions of Word can have compatibility pack installed for compatibility with docx format
there is a compatibility checker
File > Info > Check Compatibility
File > Save As
can store remotely on OneDrive or locally on computer
copied material goes to the clipboard
see see clipboard contents, click on clipboard icon
clipboard buffer can hold up to 24 items
adding a 24th item deletes the 1st item
options:
clipboard contents can show up automatically
can right-click on an item in the clipboard contents and delete it
can clear all items in the clipboard contents
can paste from other programs
can "paste special" to use different pasting options
can paste with just a link to item other document (takes up less space)
<Ctrl-End> movies you to end of document
Insert > Object > Text from Object inserts contents of entire other file (instead of copying and pasting)
Insert > Symbol...
Insert > Symbol > More Symbols...
(c) auto-inserts ©
(e) auto-inserts €
(r) auto-inserts ®
(tm) auto-inserts ™
Check out Wingdings and Wingdings 2 (popular)
behave just like fonts (i.e., have font attributes)
auto-correct
i becomes I
other auto-correct items are in File > Options > Proofing
can add items to the list
document properties
author
tags
comments
title
status
can be inserted into document (Insert > Quick Parts > Document Property
Insert > Quick Parts > AutoText
...to insert AutoText or add clipboard contents to AutoText repository
Insert > Quick Parts > Field
...date, filename, filesize, etc.
can view "field code" by right-clicking on the field that was inserted into the document and selecting "Toggle Field Code"
can update the contents (e.g., date) by right-clicking and choosing "Update Field"
it is recommended to add "Insert Date/Time" to the quick access bar because it's easier to use and there is an option to update automatically
Show/hide function (¶) is important for seeing where paragraphs end
a paragraph ends with a paragraph marker (¶)
can be left-, center-, or right-aligned, or fully justified
line spacing
can change indentation
button changes it 1/2 inch at a time
open paragraph dialog box for more options
left and right indent
special lets you choose what is indented (including hanging indent)
line spacing (including before and after)
Ctrl-1 is single
Ctrl-2 is double
Ctrl-5 is 1.5
indentation markers (important!)
1st line indent
paragraph indent
hanging indent
Within styles...
right-click to modify paragraph settings for any style
intended for just a few words
Insert > WordArt
has drag handles for resizing
when selected, can change many effects:
colour
fill colour
border colour
shape effects:
shadow
reflection
glow
soft edges
bevel
3D rotation
more to come...